Privacy Policy

Effective Date: August 1, 2025

Last Updated: August 1, 2025

Introduction

This Privacy Policy explains how Fanlight Digital, LLC (doing business as Email Composed) ("we," "our," or "us") collects, uses, and protects information when you visit EmailComposed.com (the "Site") or interact with our business.

We provide email marketing and digital strategy services to ecommerce brands. This Policy covers how we handle information from Site visitors and business contacts. How we handle client customer data for our services is governed by separate client agreements, not this Policy.

Information We Collect

Information You Provide

When you contact us, request information, or interact with our business, you may provide:

  • Contact information: Name, email address, company name, job title
  • Communication content: Messages, inquiries, and responses
  • Business information: Project requirements, business needs, and preferences

Information Collected Automatically

When you visit our Site, we automatically collect:

  • Technical data: IP address, browser type, device type, operating system
  • Usage data: Pages visited, time spent on pages, links clicked, referring website
  • Cookie data: As described in our Cookie section below

We use Google Analytics to help understand Site usage. Google Analytics uses cookies and collects standard internet log information and visitor behavior information in an anonymous form.

Information from Other Sources

We may receive information about prospective clients from:

  • Business referrals and partnerships
  • Public sources like company websites and LinkedIn
  • Industry events and conferences

How We Use Information

We use the information we collect to:

  • Provide our services: Respond to inquiries, prepare proposals, and deliver services
  • Operate our Site: Ensure functionality, security, and improve user experience
  • Communicate with you: Send responses to your requests and administrative updates
  • Marketing: Send relevant information about our services to business contacts (you can opt-out anytime)
  • Legal compliance: Meet legal obligations and protect our rights
  • Business operations: Analyze trends, manage our business, and prevent fraud

Legal Basis for Processing (For EEA/UK Visitors)

If you're visiting from the European Economic Area or UK, we process your information based on:

  • Legitimate interests: For business communications, Site operations, and marketing to business contacts
  • Consent: Where required, particularly for cookies and certain marketing
  • Contract: To fulfill service agreements
  • Legal obligation: When required by law

Cookies and Tracking

Our Site uses two types of cookies:

Essential Cookies

Required for the Site to function properly, including:

  • Session management
  • Security features
  • Basic functionality

Analytics Cookies

We use Google Analytics to understand how visitors use our Site. This helps us improve content and user experience. Google Analytics uses cookies that collect information in an anonymous form.

Managing cookies: You can control cookies through your browser settings. Blocking all cookies may affect Site functionality. You can opt-out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Note: GoHighLevel may set additional functional cookies when you interact with forms or features powered by their platform.

Marketing Communications

We send marketing emails to business contacts who:

  • Request information from us
  • Express interest in our services
  • Are identified as potential clients relevant to our services

Your choices:

  • All marketing emails include an unsubscribe link
  • You can opt-out anytime by emailing admin@emailcomposed.com
  • Opting out of marketing doesn't affect service-related communications

Data Sharing and Disclosure

We do not sell or rent your personal information. We share information only:

  • With service providers: Companies that help us operate our business (see key providers below)
  • For legal reasons: When required by law or to protect rights and safety
  • With your consent: When you explicitly agree to specific sharing
  • Business transfers: If we merge with or are acquired by another company

Key Service Providers

  • Google Analytics: Site analytics (anonymous data)
  • GoHighLevel: CRM and marketing platform
  • Stripe: Payment processing (for invoicing)
  • Google Workspace: Email and document management

All service providers are required to protect your information and use it only for providing services to us.

Data Retention

We keep information only as long as needed for business and legal purposes:

  • Website analytics data: Up to 26 months (Google Analytics default)
  • Business contact information: During our business relationship and 3 years after last interaction
  • Email communications: 3 years from date of communication
  • Contracts and invoices: 7 years for tax and legal requirements
  • Marketing lists: Until you opt-out or 3 years of inactivity

When information is no longer needed, we securely delete or anonymize it.

International Data Transfers

We're based in the United States. If you're accessing our Site from outside the US, your information will be transferred to and processed in the US.

We work with team members and service providers in various countries. When we transfer information internationally, we use appropriate safeguards including:

  • Standard contractual clauses
  • Ensuring providers have adequate privacy protections
  • Limiting access to what's necessary

When information is no longer needed, we securely delete or anonymize it.

Your Privacy Rights

Depending on your location, you may have the right to:

  • Access: Request a copy of information we have about you
  • Correction: Update or correct your information
  • Deletion: Request we delete your information
  • Opt-out: Unsubscribe from marketing communications
  • Portability: Receive your information in a portable format
  • Object: Object to certain processing activities

For California Residents

Under the California Consumer Privacy Act (CCPA), you have additional rights including:

  • Right to know what personal information we collect, use, and disclose
  • Right to delete personal information (subject to exceptions)
  • Right to non-discrimination for exercising your rights

Important: We do not sell or share your personal information as defined by the CCPA.

For EEA/UK Residents

You have rights under the General Data Protection Regulation (GDPR) including:

  • Right to withdraw consent (where processing is based on consent)
  • Right to restriction of processing
  • Right to lodge a complaint with your supervisory authority

Exercising Your Rights

To exercise any of these rights:

  • Email: admin@emailcomposed.com
  • Mail: 30 N. Gould St., Ste. 3060, Sheridan, WY 82801

We'll respond within 30 days (or as required by applicable law). We may need to verify your identity before processing your request.

Data Security

We implement appropriate technical and organizational measures to protect your information, including:

  • Encryption of data in transit
  • Secure access controls and authentication
  • Regular security reviews
  • Limited access on a need-to-know basis
  • Training for team members on data protection

While we take security seriously, no method of transmission over the internet is 100% secure.

Data Breach Notification

If a breach occurs that poses risk to your rights and freedoms, we will:

  • Notify affected individuals without undue delay
  • Provide information about the breach and recommended steps
  • Work with authorities as required by law

Children's Privacy

Our Site and services are for business users. We don't knowingly collect information from anyone under 18. If we learn we've collected information from someone under 18, we'll delete it promptly.

Third-Party Links

Our Site may link to other websites. We're not responsible for their privacy practices. Please review their privacy policies before providing information.

Changes to This Policy

We may update this Policy periodically. Changes will be posted on this page with an updated "Last Updated" date. Continued use of our Site after changes means you accept the updated Policy.

For material changes, we may provide additional notice (such as a website banner or email to registered users).

Contact Us

For questions about this Policy or our privacy practices:

Email: admin@emailcomposed.com

Mailing Address:

Fanlight Digital, LLC

30 N. Gould St., Ste. 3060

Sheridan, WY 82801

This Policy applies to EmailComposed.com and related services operated by Fanlight Digital, LLC.